Speaker and Presenter Guidelines

Compliance with the ASRS Speaker Guidelines is required for all planners and faculty of ASRS Continuing Medical Education activities.

Building Your Presentation

The General Session room will be using computers and projectors configured for 1280 x 720 resolution - a 16:9 widescreen format. Converting your PowerPoint presentation will help ensure that little, if any, editing will need to be done on-site. See tips to convert your presentation for Windows and MAC users. 

Uploading live presentations and e-posters

As a presenter at ASRS Annual Meeting, you are requested to upload your presentation, paper on demand, course on demand, and/or electronic poster to a protected media server, hosted on behalf of ASRS by its onsite media vendor, Ovation, Inc. Prior to the meeting, you will receive instructions directly from Ovation with upload instructions. Lead authors should contact concierge@ovationevents.com for upload instructions and/or technical assistance. 

Helpful hints for developing presentations and posters

NOTE: upon acceptance of an invitation to present a paper, electronic poster, paper on demand (POD), or course, you are committed to register and attend the meeting. 

Financial and Study Disclosure PowerPoint Slides

Presenters are required to disclose both verbally and on the first presentation slide whether or not they have financial relationships with ACCME-defined commercial interests. (A commercial interest, as defined by the ACCME, is any entity producing, marketing, re-selling, or distributing health care goods or services consumed by, or used on, patients. The ACCME does not consider providers of clinical service directly to patients to be commercial interests.) Download sample PowerPoint slide for financial disclosures. 

The National Faculty Education Initiative (NFEI) provides online training on the differences between Certified CME and Promotional Activities: http://www.nfeinitiative.org/. NFEI, developed by the Alliance for Continuing Education in the Health Professions and the Society for Academic CME, addresses the pressing need to make sure that faculty conflicts of interest are resolved when teaching in or authoring certified CME activities. This program will help faculty differentiate between requirements for certified CME activities and those for industry-sponsored promotional activities, the most notable being that certified CME must be current, evidence-based and presented in an objective, balanced manner. NFEI is a free resource to support the CME faculty community. 

Speaker Attestation

By agreeing to participate as a speaker at ASRS’ Annual meeting, I am attesting that:

When developing my presentation:

  1. The content and/or presentation with which I am involved will promote quality or improvements in healthcare and will not promote a specific proprietary business interest of a commercial interest.
  2. If my presentation includes recommendations involving clinical medicine, the recommendations will be based on evidence that is accepted within the profession of medicine as adequate justification for their indications and contraindications in the care of patients.
  3. Any scientific research referred to, reported, or used in support or justification of a patient care recommendation will conform to the generally accepted standards of experimental design, data collection and analysis.
  4. If my presentation includes a discussion specific health care products or services, I will use generic or compound names (to the extent possible). Trade names can be used when it is in the best interest of the learners and patients. In such cases, I will trade names from several companies, when possible.
  5. If I have been trained or utilized by a commercial entity or its agent as a speaker (e.g., speaker’s bureau) for any commercial interest, the promotional aspects of that presentation will not be included in any way with this activity. 
  6. I have obtained, or will obtain, all permissions, as needed, for content that I did not personally develop.

Prior to the Annual Meeting and Onsite Prior to my Presentation:

  1. I will provide my educational content in advance of the meeting, but no later than 20 hours prior to the start time of my presentation. I understand that failure to comply with the 20 hour deadline may result in disqualification from future ASRS Annual Meeting presentations. NOTE: in some circumstances the deadline is sooner than 20 hours in advance of the presentation; speakers must adhere to deadlines provided by ASRS.
  2. I understand that the ASRS will review my presentation and/or content prior to the activity to ensure my presentation is fair and balanced and free of commercial bias.  I will make appropriate changes if required. 
  3. I understand I have access to the criteria ASRS will use to review my presentation/content by downloading a copy of the Slide Review Form.
  4. Onsite, I understand I must check in at the Speaker-Ready Room at least 20 hours prior to my scheduled presentation time (or as per the required ASRS deadline).

During my presentation:

  1. At the onset of the presentation, I agree to verbally disclose to the audience all relevant financial relationships and to include a disclosure slide at the start of my presentation. 
  2. I will disclose whether or not data from human research is presented, including IRB status, if applicable. I understand this information will be published in the abstracts provided to all attendees.
  3.  If I am discussing a product that is off-label, I will disclose that the use or indication in question is not currently approved by the FDA for labeling or advertising.
  4.  I understand that all presentations given in the general session will be made from ASRS supplied computers and that personal laptops are not allowed. 


  1. I understand that my disclosure will be printed in the final program materials provided to the learners on-site.
  2. For my faculty involvement in the ASRS scientific program, I have not or will not accept any honoraria, additional payments, or reimbursements from commercial interests.

Faculty Agreement

I understand that failure to comply with any or all of the above, particularly to the presentation of fair and balanced information for learners, and including adherence to deadlines, may result in the withdrawal of this or future activity participation as determined by the related Education Committee.

I agree to abide by the Speaker Guidelines (as detailed above)

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