Presenter Guidelines and Policies

Presenter Guidelines and Policies:

ASRS expects that our content will always be:

  • Free from commercial bias, marketing, and sales of any product or service
  • Evidence based
  • Balanced, with information on all therapeutic and management options

Compliance with the ASRS’ Content Validity Policies and Speaker Guidelines and Attestation is required for all participants of ASRS Continuing Medical Education Activities. 

Uploading papers , PODs, and e-posters:

As a presenter at ASRS Annual Meeting, you are requested to upload your paper, paper on demand, and/or electronic poster to a protected media server, hosted on behalf of ASRS by its onsite media vendor, Ovation, Inc. Prior to the meeting, you will receive instructions directly from Ovation with upload instructions. Lead authors should contact for upload instructions and/or technical assistance. 

Helpful hints for developing presentations and posters:

Financial Disclosure PowerPoint Slides

Presenters are required to disclose both verbally and on the first presentation slide whether or not they have financial relationships with ACCME-defined ineligible companies. (The ACCME defines ineligible companies as "those whose primary business is producing, marketing, selling, re-selling, or distributing healthcare products used by or on patients.") Please review a Sample Disclosure Slide for required information. 

The National Faculty Education Initiative (NFEI) provides online training on the differences between Certified CME and Promotional Activities: NFEI, developed by the Alliance for Continuing Education in the Health Professions and the Society for Academic CME, addresses the pressing need to make sure that faculty conflicts of interest are resolved when teaching in or authoring certified CME activities. This program will help faculty differentiate between requirements for certified CME activities and those for industry-sponsored promotional activities, the most notable being that certified CME must be current, evidence-based and presented in an objective, balanced manner. NFEI is a free resource to support the CME faculty community. 

Notifications and deadlines

March 5, 2021

  • Last day to apply for membership (all references and documentation must be received on or before this date)

March 29, 2021

  • Abstract deadline for papers/papers on demand, posters, and films

June 21, 2021

  • Notifications sent out for papers/papers on demand, posters, and films

June 28, 2021

  • Deadline to accept invitations to present papers, papers on demand, posters, and films

July 30, 2021

  • Completed Film Festival video uploads

August 23, 2021

  • Completed papers-on-demand

August 30, 2021

  • Completed E-poster uploads

September 10, 2021

  • Last date to become a member to register for the Annual Meeting