Presenter Guidelines and Policies

Presenter Guidelines and Policies:

ASRS expects that our content will always be:

  • Free from commercial bias, marketing, and sales of any product or service
  • Evidence based
  • Balanced, with information on all therapeutic and management options

Compliance with the ASRS’ Content Validity Policies and Speaker Guidelines and Attestation is required for all participants of ASRS Continuing Medical Education Activities. By agreeing to participate as a speaker for ASRS, you are attesting that your presentation complies with ASRS and ACCME requirements.

All questions related to content development must be directed to ASRS from the lead author. It is never appropriate for ineligible companies (or advertising, marketing, or communication firms whose clients are ineligible companies) to contact ASRS staff directly.

Uploading presentations:

Lead authors will maintain complete control of content and upload presentations to a protected media server, hosted on behalf of ASRS by its vendor, Planstone. Prior to the meeting (early May), you will receive instructions from stacy.kiff@asrs.org with upload instructions. 

Guidelines for developing presentations:

ASRS is pleased to offer on-site poster printing through our Exposition Company. Complete and submit the poster printing order form directly to operations@levyexpo.com by the deadline of July 15. Please be sure to reference your poster number. 

Other reference material:

Financial Disclosure PowerPoint Slides

Presenters are required to disclose both verbally and on the first presentation slide whether or not they have financial relationships with ACCME-defined ineligible companies. (The ACCME defines ineligible companies as "those whose primary business is producing, marketing, selling, re-selling, or distributing healthcare products used by or on patients.") Please review a Sample Disclosure Slide for required information. 

The National Faculty Education Initiative (NFEI) provides online training on the differences between Certified CME and Promotional Activities: http://www.nfeinitiative.org/. NFEI, developed by the Alliance for Continuing Education in the Health Professions and the Society for Academic CME, addresses the pressing need to make sure that faculty conflicts of interest are resolved when teaching in or authoring certified CME activities. This program will help faculty differentiate between requirements for certified CME activities and those for industry-sponsored promotional activities, the most notable being that certified CME must be current, evidence-based and presented in an objective, balanced manner. NFEI is a free resource to support the CME faculty community. 

Notifications and deadlines

January 3, 2025

  • Last day to apply for membership (all references and documentation must be received on or before this date)

February 10, 2025

  • Abstract deadline for papers/papers on demand, posters, cases, and films

April 17, 2025

  • Notifications sent out for papers/papers on demand, posters, and films

April 22, 2025

  • Notifications sent out for cases

April 29, 2025

  • Deadline to accept invitations to present papers, papers on demand, posters, cases, and films

May 6, 2025

  • Late breaking abstract submissions open

May 8, 2025

  • Speaker guidelines and presentation upload instructions sent to lead authors

May 12, 2025

  • Last date to become a member to register for the Annual Meeting

May 27, 2025

  • Completed Film Festival video uploads 

June 3, 2025

  • Completed papers-on-demand and cases-on-demand

June 9, 2025

  • Completed E-poster uploads

June 17, 2025

  • Late breaking abstract submissions close at 11:59 PM CT

June 30, 2025

  • Final Retina Case Conference slide decks

48-hours in advance of talk (local Pacific Daylight Time)

  • Paper slide decks