Abstract Submissions

Abstract Submissions

All ASRS member physicians are invited to submit abstracts for the 41st Annual Meeting, a forum for retina specialists from around the world to share the most recent scientific concepts, techniques, and research. General abstract submissions are open until 11:59 PM Central Time on Thursday, February 2, 2023.

Regular and International Members can submit a maximum of ONE abstract as first author; choose either paper/paper-on-demand OR poster only. Additionally, Regular and International Members may submit one case and two films. Ophthalmology Resident Members may submit only one poster abstract. 

  • Substitute presenters are NOT allowed. If the first author cannot attend the meeting, the presentation must be withdrawn.
  • Only lead authors are required to submit a financial disclosure since they (and not co-authors) are considered to be in control of the educational content. Co-author names will be acknowledged; however, their disclosures will not be published or resolved. 
  • IMPORTANT: please be sure to read the FAQs about financial disclosures, especially if you hold an executive role with an ineligible company (i.e. named title such as Chief Officer). 

CLICK HERE FOR FAQS ABOUT FINANCIAL DISCLOSURES

Nonmember physicians may submit an abstract in the Scientific Poster category only. Non-members should log onto their ASRS profile (first time users click "Create an Account") to submit a poster abstract. NOTE: employees and owners of ineligible companies may not submit a poster. Companies that are ineligible to be accredited in the ACCME System (ineligible companies) are those whose primary business is producing, marketing, selling, re-selling, or distributing healthcare products used by or on patients.

IMPORTANT: January 3, 2023 is the last day to apply for membership to be eligible to submit an abstract for the Annual MeetingAll required documents and references must be received by this date in order for your application to be considered complete. 

The preferred abstract for podium presentation will have the following characteristics:

  1. Novel and clinically relevant research not previously presented at a major eye meeting
  2. Well-designed study with large number of cases, when indicated by the topic
  3. Sound statistical analysis, when indicated
  4. Conclusion accurately reflects results and takes into account study limitations 

Members and non-members: please log on to your ASRS account to submit an abstract. If you do not currently have an ASRS account, please click “create an account” when prompted. Once your account is set up, return to this page in order to complete your abstract submission.

Submit an abstract

Paper/Paper on Demand

One abstract (either paper/paper-on-demand or poster only) may be submitted by an ASRS Regular or International Member as the first author (presenting author). Non-members and Ophthalmology Resident Members may not submit an abstract in this category.

The Program Committee will consider and evaluate all abstracts submitted in this category for presentation as a paper or paper-on-demand. The Program Committee will determine whether a selected abstract will be presented as a paper or paper-on-demand (or poster). You may indicate your preference for a "paper-on-demand only" if you do not wish to present at the podium. The Program Committee chooses submissions to be presented as papers on the basis of originality, clinical relevance, comprehensiveness, and as a stimulus for prepared discussion. 

Paper Subcategories:

  • Full-Length: Presenters in this category will be given 6 minutes during the scientific symposia to present their paper. The Program Committee will determine which submissions will be included in this category.
  • Rapid-Fire: On grading, papers may be accepted as “rapid-fire”. Presenters in this category will be given 4 minutes during the scientific symposia to present their paper. This category allows presenters to highlight the key features of the work and motivate the audience to read the abstract. The Program Committee will determine which submissions will be included in this category.

Paper-on-demand

8-minute Powerpoint or Keynote presentations with voice annotation offered to attendees, and later the entire ASRS, via various communication channels including the society's online portals as an "on-demand" feature.  The presentation will not be done on the podium but rather will be continually available to be viewed and cited as a vitally important part of the educational effort of the Annual Meeting. Your complete presentation must be received in MP4 format by June 12. Presentations received in alternative formats will not be accepted.


Poster only

One abstract (either paper/paper-on-demand or poster only) may be submitted.

  • Ophthalmology Resident Members may submit in this category without a member co-author.
  • A non-member may submit in this category as a first author as long as a member is a co-author. Non-members should log onto their ASRS profile (first time users click "Create an Account") to submit a poster abstract. NOTE: employees and owners of ineligible companies may not submit a poster. Companies that are ineligible to be accredited in the ACCME System (ineligible companies) are those whose primary business is producing, marketing, selling, re-selling, or distributing healthcare products used by or on patients.

Top poster awards— Top 10 Best Poster Awards and "Most Eye-Catching" Poster Award—will be given on-site.

NOTE: In addition to your obligatory traditional poster to be displayed on-site at the meeting, you are required to submit a brief e-poster using PowerPoint or Keynote by June 19. These will be displayed on the mobile meeting site that is distributed to all attendees. 

If the first author (or a co-author) cannot attend the poster session at the meeting, the e-poster will not be posted in the Annual Meeting archives that are available to all members. 


Medical and Surgical Case Conference

One case (either medical or surgical) may be submitted by an ASRS Regular or International Member as the first author (presenting author). Non-members and Ophthalmology Resident Members may not submit an abstract in this category.

Submission should include:

  • Classification: Choose Medical or Surgical Case 
  • Case history: 100 words max
    Briefly summarize the case to be presented. 
  • Surgical Video (REQUIRED): 90 seconds max; no embedded identifiers, mp4 files preferred
  • Slides: PowerPoint slides—ASRS template required: Medical Case Slide Template or Surgical Case Slide Template. DO NOT add slides; decks must comply with template limits. 

Film Festival

The 25th Annual ASRS Film Festival will showcase the observational skills, innovation, and creativity within our ranks in a most entertaining venue. All ASRS Regular and International Members are invited to participate. Only 2D films are eligible for submission. 

Each film will be judged based on overall appeal, clinical value, special effects, production quality, and entertainment. A panel of judges will rate and score each film. The coveted Rhett Buckler Award, an impressive 8-pound, 24-carat-gold-plated statuette, will be awarded to the top 10 films. The winners will be announced on-site in Seattle.

Film producers (first authors) or their co-authors are required to attend the Annual Meeting in-person. Otherwise, the film must be withdrawn.

A maximum of two films may be submitted by an ASRS Regular or International Member as the first author (presenting author). Nonmembers and Ophthalmology Resident Members may not submit a film. 

All films submitted for the Film Festival must be narrated in English or have English subtitles.

2D videos must be uploaded by May 15, 2023. You will receive upload instructions for your film after acceptance of your invitation.


Late breaking abstract submissions will open on May 5 and close on June 16. Please note that only true late breakers will be considered (i.e., data that was not available at original January abstract deadline). Priority will be given to first-time results of clinical trials that have not been presented to date. 


All abstracts are considered equally for selection; the quality of the abstract is the single most important factor in the Program Committee's decision. Please review our Abstract Submission Guide for guidelines and detailed instructions.


Notifications

The final Scientific Program will be determined in March 2023 and all presenting/first authors will be contacted at the email address supplied at the time of submission. It is the sole responsibility of the presenting/first author to contact the ASRS before the acceptance deadline on April 10, 2023 if you have not received email notification.


Educational Objectives and Purpose

The goal of the ASRS 41st Annual Meeting is to improve the competence of vitreoretinal specialists to diagnose and treat vitreous and retinal disorders and diseases using the most advanced concepts and techniques available. The ASRS 41st Annual Meeting will provide a forum for rapid dissemination of the most recent scientific research results to the target audience in attendance. Its purpose is to allow the presentation of new and ongoing research data to assist practicing vitreoretinal specialists in maintaining knowledge and skills in their medical field.

Upon completion of the scientific sessions, participants shall be able to describe the findings, diagnosis, and treatment of various vitreoretinal disorders such as macular degeneration, choroidal neovascularization, diabetic retinopathy, venous occlusive disease, macular holes, epiretinal membranes, ocular inflammatory disease, tumors, proliferative vitreoretinopathy, retinopathy of prematurity, retinal degenerations, and retinal detachment.

CME Credit Statement

The American Society of Retina Specialists is accredited by the Accreditation Council for Continuing Medical Education to provide continuing medical education for physicians.


 Notifications and Deadlines

January 3, 2023

  • Last day to apply for membership (all references and documentation must be received on or before this date)

February 2, 2023

  • Abstract deadline for papers/papers on demand, posters, cases, and films

March 27, 2023

  • Notifications sent out for papers/papers on demand, posters, and films

April 3, 2023

  • Notifications sent out for cases

April 10, 2023

  • Deadline to accept invitations to present papers, papers on demand, posters, cases, and films

May 12, 2023

  • Last date to become a member to register for the Annual Meeting

May 15, 2023

  • Completed Film Festival video uploads 

June 12, 2023

  • Completed papers-on-demand and cases-on-demand

June 19, 2023

  • Completed E-poster uploads

Questions?

Stacy Kiff
Vice President of Education
(312) 477-8863
stacy.kiff@asrs.org