Abstract Submissions

All ASRS member physicians are invited to submit abstracts for the 42nd Annual Meeting, a forum for retina specialists from around the world to share the most recent scientific concepts, techniques, and research. General abstract submissions are open until 11:59 PM Central Time on January 30, 2024.

NOTE: Lead authors must attest to maintain complete control of educational content beginning with abstract submission through upload of the presentation. It is never appropriate for ineligible companies (or advertising, marketing, or communication firms whose clients are ineligible companies) to contact ASRS staff directly.

 Abstract limits for lead authors are as follows:

  • Regular, International, and Fellow in Training Members: Choose ONE of the following abstract types: Paper/Paper on Demand, First Time Phase 2/Phase 3 Data Presentation, OR poster only. One case: surgical or medical. Two films maximum.
  • Ophthalmology Resident Members: One poster abstract. 
  • Physician Non-members: One poster abstract. Non-members should log onto their ASRS profile (first time users click "Create an Account") to submit a poster abstract. 
  • Co-authors: There is no limit to the number of abstracts on which an ASRS member may be named as co-author.

NOTE: employees and owners of ineligible companies may not submit abstracts, including posters. Companies that are ineligible to be accredited in the ACCME System (ineligible companies) are those whose primary business is producing, marketing, selling, re-selling, or distributing healthcare products used by or on patients.

General requirements:

  • Substitute presenters are NOT allowed. If the first author cannot attend the meeting, the presentation must be withdrawn.
  • Submission of an abstract constitutes a commitment by the first author to present if selected. Presenters are required to register for the meeting and pay all applicable fees.
  • Only lead authors are required to submit a financial disclosure since they (and not co-authors) are considered to be in control of the educational content. Co-author names will be acknowledged; however, their disclosures will not be published or resolved.
  • Abstracts written by industry personnel on behalf of a doctor are not allowed. Since lead authors attest to maintain complete control of educational content, it is never appropriate for advertising, marketing, or communication firms whose clients are ineligible companies to contact ASRS staff directly.
  • Annual Meeting presenters retain copyright of their own materials for use elsewhere.

IMPORTANT: please be sure to read the FAQs about financial disclosures, especially if you hold an executive role with an ineligible company (i.e., named title such as Chief Officer). 

 CLICK HERE FOR FAQS ABOUT FINANCIAL DISCLOSURES

IMPORTANT: January 3, 2024 is the last day to apply for membership to be eligible to submit an abstract for the Annual MeetingAll required documents and references must be received by this date in order for your application to be considered complete. 

ASRS members must be current on annual dues payment in order to submit an abstract. 

 The preferred abstract for podium presentation will have the following characteristics:

  1. Novel and clinically relevant research not previously presented at a major eye meeting
  2. Well-designed study with large number of cases, when indicated by the topic
  3. Sound statistical analysis, when indicated
  4. Conclusion accurately reflects results and takes into account study limitations 

ABSTRACT SUBMISSIONS ARE NOW CLOSED.

Late-breaking abstracts will be accepted April 24-June 5.

  • Priority will be given to first-time results of clinical trials that have not been presented to date. 
  • Abstracts must be true late breakers (i.e. data was not available at time of original abstract deadline in January).

Members and non-members: please log on to your ASRS account to submit an abstract. If you do not currently have an ASRS account, please click “create an account” when prompted. Once your account is set up, return to this page in order to complete your abstract submission.


Paper/Paper on Demand OR First Time Phase 2/Phase 3 Data Presentation

One abstract (either Paper/Paper-on-Demand, First Time Phase 2 or Phase 3 Data Presentation, or Poster Only) may be submitted by an ASRS Regular, International, or Fellow in Training Member as the first author (presenting author). Non-members and Ophthalmology Resident Members may not submit an abstract in this category.

The Program Committee will consider and evaluate all abstracts submitted in this category for presentation as a Paper or Paper-on-Demand. The Program Committee will determine whether a selected abstract will be presented as a paper, expert panel presentation, paper-on-demand, or poster. You may indicate your preference for a "paper-on-demand only" if you do not wish to present at the podium. The Program Committee chooses submissions to be presented as papers on the basis of originality, clinical relevance, comprehensiveness, and as a stimulus for prepared discussion. 

Paper Subcategories:

  • Full-Length: Presenters in this category will be given 6 minutes during the scientific symposia to present their paper. The Program Committee will determine which submissions will be included in this category.
  • Rapid-Fire: On grading, papers may be accepted as “rapid-fire.” Presenters in this category will be given 4 minutes during the scientific symposia to present their paper. This category allows presenters to highlight the key features of the work and motivate the audience to read the abstract. The Program Committee will determine which submissions will be included in this category.
  • Expert Panel: On grading, some papers may be accepted for presentation as part of an expert panel. Authors will be asked to provide a specific number of slides to the moderator in advance of the program. Complete specifications will be provided upon notification of acceptance.
  • First Time Phase 2 or Phase 3 Data Presentation: The purpose of this category is to assist ASRS members in presenting full-cohort data of important studies, particularly when the data analysis will be later than the general abstract due date of January 30, 2024, but 6 weeks or more before our Annual Meeting that begins July 17, 2024.

 Paper-on-demand:

8-minute PowerPoint or Keynote presentations with voice annotation offered to attendees, and later the entire ASRS, via various communication channels including the Society's online portals as an "on-demand" feature.  The presentation will not be given at the podium but rather will be continually available to be viewed and cited as a vitally important part of the educational effort of the Annual Meeting. Your complete presentation must be received in MP4 format by June 3. Presentations received in alternative formats will not be accepted.


Poster only:

One abstract (either paper/paper-on-demand/first time phase 2 or phase 3 data or poster only) may be submitted.

  • Ophthalmology Resident Members may submit in this category without a member co-author.
  • A non-member may submit in this category as a first author as long as a member is a co-author. Non-members should log onto their ASRS profile (first time users click "Create an Account") to submit a poster abstract. NOTE: employees and owners of ineligible companies may not submit a poster. Companies that are ineligible to be accredited in the ACCME System (ineligible companies) are those whose primary business is producing, marketing, selling, re-selling, or distributing healthcare products used by or on patients.

Top poster awards— Top 10 Best Poster Awards and the "Most Eye-Catching" Poster Award—will be given on-site.

NOTE: In addition to your obligatory traditional poster to be displayed on-site at the meeting, you are required to submit a brief e-poster using PowerPoint or Keynote by June 9. These will be displayed on the mobile meeting site that is distributed to all attendees. 

If the first author (or a co-author) cannot attend the poster session at the meeting, the e-poster will not be posted in the Annual Meeting archives that are available to all members. 


Medical and Surgical Case Conference:

One case (either medical or surgical) may be submitted by an ASRS Regular, International, or Fellow in Training Member as the first author (presenting author). Non-members and Ophthalmology Resident Members may not submit an abstract in this category.

Submission should include:

  • Classification: Choose Medical or Surgical Case 
  • Case history: 100 words max
    Briefly summarize the case to be presented. 
  • Surgical Video (REQUIRED): 90 seconds max; no embedded identifiers, mp4 files preferred
  • Slides: PowerPoint slides—ASRS template required for Medical Cases and Surgical Cases. DO NOT add slides; decks must comply with template limits. 

Film Festival

The 26th Annual ASRS Film Festival will showcase the observational skills, innovation, and creativity within our ranks. All ASRS Regular, International, and Fellow in Training Members are invited to participate. Only 2D films are eligible for submission. 

Each film will be judged based on overall appeal, clinical value, special effects, production quality, and entertainment. A panel of judges will rate and score each film. The coveted Rhett Buckler Award, an impressive 8-pound, 24-carat-gold-plated statuette, will be awarded to the top 10 films. The winners will be announced on-site in Stockholm.

Film producers (first authors) or their co-authors are required to attend the Annual Meeting in-person. Otherwise, the film must be withdrawn.

A maximum of two films may be submitted by an ASRS Regular, International, or Fellow in Training Member as the first author (presenting author). Nonmembers and Ophthalmology Resident Members may not submit a film. 

All films submitted for the Film Festival must be narrated in English or have English subtitles.

2D videos must be uploaded by May 15, 2024. You will receive upload instructions for your film after acceptance of your invitation.


Late breaking abstract submissions will open on April 24 and close on June 5. Please note that only true late breakers will be considered (i.e., data that was not available at original January abstract deadline). Priority will be given to first-time results of clinical trials that have not been presented to date. 


All abstracts are considered equally for selection; the quality of the abstract is the single most important factor in the Program Committee's decision. Please review our Abstract Submission Guide for guidelines and detailed instructions.


Notifications

The final Scientific Program will be determined in March 2024 and all presenting/first authors will be contacted at the email address supplied at the time of submission. It is the sole responsibility of the presenting/first author to contact the ASRS before the acceptance deadline on April 10, 2024 if you have not received email notification.


Educational Objectives and Purpose

The goal of the ASRS 42nd Annual Meeting is to improve the competence of vitreoretinal specialists to diagnose and treat vitreous and retinal disorders and diseases using the most advanced concepts and techniques available. The ASRS 42nd Annual Meeting will provide a forum for rapid dissemination of the most recent scientific research results to the target audience in attendance. Its purpose is to allow the presentation of new and ongoing research data to assist practicing vitreoretinal specialists in maintaining knowledge and skills in their medical field.

Upon completion of the scientific sessions, participants shall be able to describe the findings, diagnosis, and treatment of various vitreoretinal disorders such as macular degeneration, choroidal neovascularization, diabetic retinopathy, venous occlusive disease, macular holes, epiretinal membranes, ocular inflammatory disease, tumors, proliferative vitreoretinopathy, retinopathy of prematurity, retinal degenerations, and retinal detachment.

CME Credit Statement

The American Society of Retina Specialists is accredited by the Accreditation Council for Continuing Medical Education to provide continuing medical education for physicians.

 

Notifications and Deadlines

January 3, 2024

  • Last day to apply for membership (all references and documentation must be received on or before this date)

January 30, 2024

  • Abstract deadline for papers/papers on demand, posters, cases, and films

March 25, 2024

  • Notifications sent out for papers/papers on demand, posters, and films

March 26, 2024

  • Notifications sent out for cases

April 10, 2024

  • Deadline to accept invitations to present papers, papers on demand, posters, cases, and films

April 24, 2024

  • Speaker guidelines and presentation upload instructions sent to lead authors

April 24, 2024

  • Late breaking abstract submissions open

 May 12, 2024

  • Last date to become a member to register for the Annual Meeting

May 15, 2024

  • Completed Film Festival video uploads 

June 3, 2024

  • Completed papers-on-demand and cases-on-demand

June 5, 2024

  • Late breaking abstract submissions close at 11:59 PM CT

June 10, 2024

  • Completed E-poster uploads

June 20, 2024

  • Final Retina Case Conference slide decks

 June 25, 2024

  • Expert Panel presenter slide decks

48-hours in advance of talk (local Sweden time CEST)

  • Paper  slide decks

Questions?

Stacy Kiff
Vice President of Education
(312) 477-8863
stacy.kiff@asrs.org