Instructions and Requirements
How to Submit an Abstract for the ASRS Annual Meeting
Thank you for your interest in submitting an abstract for the 39th ASRS Annual Meeting. Please read the following sections carefully to ensure your abstract is submitted correctly.
- Submission of an abstract constitutes a commitment by the first author to present if selected. This rule applies to presenters in the abstract categories: Paper, Paper on Demand, and Film. For Poster presentations, the lead author (or a co-author) must register for the meeting and attend the poster reception on Saturday night.
- No substitute presenters are allowed for Papers, Paper on Demands, and/or Films. If the first author cannot attend the meeting, the presentation must be withdrawn.
- Abstracts should be written and submitted by the author. Abstracts written by industry personnel on behalf of a doctor are not allowed.
- Never use branded slides. PowerPoint slides should not indicate or identify by name or logo any commercial company.
- All presenters are required to register for the Annual Meeting and pay all applicable fees.
- There is no limit to the number of abstracts on which an ASRS member may be named as co-author.
- All presenters, co-presenters, authors, and co-authors submitting an abstract to the ASRS for the Annual Meeting must complete and electronically sign a financial disclosure form.
- Annual Meeting presenters retain copyright of their own materials for use elsewhere.
- Employees of commercial interests are not eligible to serve as lead authors or present an abstract for the ASRS Annual Meeting. Questions about this ACCME requirement? Contact Stacy Kiff at 312-477-8863 or firstname.lastname@example.org.
As an important contributor to our accredited education, we would like to enlist your help to ensure that educational content is fair and balanced, and that any clinical content presented supports safe, effective patient care. This includes the expectations that:
- All recommendations for patient care in accredited continuing education must be based on current science, evidence, and clinical reasoning, while giving a fair and balanced view of diagnostic and therapeutic options.
- All scientific research referred to, reported, or used in accredited education in support or justification of a patient care recommendation must conform to the generally accepted standards of experimental design, data collection, analysis, and interpretation.
- Although accredited continuing education is an appropriate place to discuss, debate, and explore new and evolving topics, these areas need to be clearly identified as such within the program and individual presentations. It is the responsibility of accredited providers to facilitate engagement with these topics without advocating for, or promoting, practices that are not, or not yet, adequately based on current science, evidence, and clinical reasoning.
- Content cannot be included in accredited education if it advocates for unscientific approaches to diagnosis or therapy, or if the education promotes recommendations, treatment, or manners of practicing healthcare that are determined to have risks or dangers that outweigh the benefits or are known to be ineffective in the treatment of patients.
- You are required to disclose whether or not data from human research is presented, including institutional review board (IRB) status. This information will be published in the abstracts provided to all attendees. ASRS is pleased to announce a new review service for our members who wish to submit abstracts of their scholarly activities involving human interactions.
- Abstracts must be submitted in English. The official language of the scientific sessions is English.
- DO NOT copy and paste scientific symbols as they will not transfer correctly. Instead, please click on the Omega symbol button on the submission form toolbar for a full listing of common scientific symbols.
- Spaces DO count toward the character limits specified for each abstract type.
- DO NOT use all capital letters.
- DO NOT include institution names or other identifying information in abstracts. A masked review process is used during grading and selection.
- DO NOT use trade names when referring to therapeutic options (use generic names only).
- Non-members should sign in to their ASRS profile to submit a poster abstract. First time users must create an ASRS account.
- Features of the Abstract Submission System are compatible with all modern browsers including Chrome (preferred), Firefox, Safari 6+, and Microsoft Edge. Please ensure your internet browser is the latest version and that all updates have been made.
How to use the online Abstract Submission System
- The online Abstract Submission System allows you to create, edit, and submit abstracts over multiple sessions. Your abstracts may be accessed from your user profile at any time.
- It is recommended that you create a pre-written text document for pasting content into the submission fields; however, it is not required for entry.
- As you enter your abstract, you will be able to step through the process with the option to skip for now any content you are not yet ready to enter.
- At any point in the submission process you may choose to "Save and finish later". This records your work and allows you to return later to make changes or additions and complete your submission.
- An overview page for each abstract tracks your progress and the review page will alert you to any outstanding items required for submission.
Once you are completely satisfied with your abstract and have met all requirements for entry, you can submit your abstract by clicking the "Submit abstract" button on the review page. Edits are not allowed after the abstract deadline has passed.
You must press "Submit abstract" after you have completed your abstract and/or edits, otherwise your submission will not be evaluated by the Program Committee. You will receive a confirmation email when your abstract has been successfully submitted.
Scientific Papers and Scientific Posters
Structured abstracts should include:
- One-sentence Objective: 200 characters max
The question that the study answers or the hypothesis that it tests.
- Title: 150 characters max
The title should appropriately describe the essence of the study. Capitalize major words within the title.
- Purpose: 400 characters max
The reason the study was performed (i.e., why the reader should care about the answer to the question being asked or the hypothesis being tested).
- Methods: 700 characters max
Describe the study design indicating whether data collection was retrospective or prospective, randomized or non-randomized, masked or non-masked, consecutive or non-consecutive series, etc. Identify number of eyes/patients, inclusion and exclusion criteria, intervention/procedures, and measurements.
- Results: 1000 characters max
Describe outcome measurements with statistical significance, if appropriate.
- Conclusion: 400 characters max
Report conclusion along with its clinical pertinence and value.
- Graphics: 2 graphics max
Graphics may be included with your abstract (images, tables, etc.). Graphics do not count toward the abstract’s total character count. A caption with a maximum of 400 characters may be included with each graphic.
Papers on Demand
- Format: mp4
Your completed presentation must be received in MP4 format by August 23, 2021. Alternative formats will not be accepted.
- Length: 8 minutes max
Screen Recording Tools
Tools will be provided upon invitation.
Structured abstract should include:
- Title: 150 characters max
- Synopsis: 500 characters max
- Time: up to 7 minutes—indicate running time in minutes and seconds
- Still image: required by July 30, 2021 in order to complete your submission. Winners' images will be used in post-meeting publications. Please submit a compelling image that is representative of your film; avoid using title slides.
- If your video DOES NOT include narration, please notify email@example.com so that we know it is not a technical issue.
2D Format: Online digital submission ONLY
- MP4 format
- H.264 video codec
- AAC audio codec
- Maximum: 1080p (1920x1080)
- Standard: 720p (1280x720)
- Minimum: 480p (854x480)
2D suggested video bitrates
- 1080p: 5 mbps
- 720p: 3 mbps
- 480p: 1.5 mpbs
2D suggested audio bitrate: 384 kbps
Please note that 3D videos will NOT be accepted this year.
Notifications and deadlines
March 5, 2021
- Last day to apply for membership (all references and documentation must be received on or before this date)
March 22, 2021
- Abstract deadline for papers/papers on demand, posters, and films
June 21, 2021
- Notifications sent out for papers/papers on demand, posters, and films
June 28, 2021
- Deadline to accept invitations to present papers, papers on demand, posters, and films
July 30, 2021
- Completed Film Festival video uploads
August 23, 2021
- Completed papers-on-demand
August 30, 2021
- Completed E-poster uploads
September 10, 2021
- Last date to become a member to register for the Annual Meeting
Vice President of Education