Instructions and Requirements

How to Submit an Abstract for the ASRS Annual Meeting

Thank you for your interest in submitting an abstract for the 41st ASRS Annual Meeting. Please read the following sections carefully to ensure your abstract is submitted correctly.

General Requirements

Authors/Presenters

  • Submission of an abstract constitutes a commitment by the first author to present if selected. This rule applies to presenters in the abstract categories: Paper and Paper on Demand. For Poster and Film presentations, the lead author (or a co-author) must register and attend the meeting. 
  • No substitute presenters are allowed. The abstract submitter will be listed as the lead author; this cannot be changed after acceptance of an invitation. 
  • Abstracts should be written and submitted by the author. Abstracts written by industry personnel on behalf of a doctor are not allowed. 
  • All presenters are required to register for the Annual Meeting and pay all applicable fees.
  • There is no limit to the number of abstracts on which an ASRS member may be named as co-author.
  • All lead authors submitting an abstract to the ASRS for the Annual Meeting must complete and electronically sign a financial disclosure and attestation form. Co-author names will be acknowledged but financial disclosures will not be collected or published since only lead authors are considered to be in control of the educational content. 
  • Annual Meeting presenters retain copyright of their own materials for use elsewhere.
  • Employees and Owners of ineligible companies are not eligible to serve as lead authors or present an abstract at the ASRS Annual Meeting. Questions about this ACCME requirement? Contact Stacy Kiff at 312-477-8863 or stacy.kiff@asrs.org.

Abstract Content

As an important contributor to our accredited education, we would like to enlist your help to ensure that educational content is fair and balanced, and that any clinical content presented supports safe, effective patient care. This includes the expectations that:

  • All recommendations for patient care in accredited continuing education must be based on current science, evidence, and clinical reasoning, while giving a fair and balanced view of diagnostic and therapeutic options.
  • All scientific research referred to, reported, or used in accredited education in support or justification of a patient care recommendation must conform to the generally accepted standards of experimental design, data collection, analysis, and interpretation.
  • Although accredited continuing education is an appropriate place to discuss, debate, and explore new and evolving topics, these areas need to be clearly identified as such within the program and individual presentations. It is the responsibility of accredited providers to facilitate engagement with these topics without advocating for, or promoting, practices that are not, or not yet, adequately based on current science, evidence, and clinical reasoning.
  • Content cannot be included in accredited education if it advocates for unscientific approaches to diagnosis or therapy, or if the education promotes recommendations, treatment, or manners of practicing healthcare that are determined to have risks or dangers that outweigh the benefits or are known to be ineffective in the treatment of patients.
  • You are required to disclose whether or not data from human research is presented, including institutional review board (IRB) status. This information will be published in the abstracts provided to all attendees. ASRS is pleased to announce a review service for our members who wish to submit abstracts of their scholarly activities involving human interactions.

Submission Details

  • Abstracts must be submitted in English. The official language of the scientific sessions is English.
  • DO NOT copy and paste scientific symbols as they will not transfer correctly. Instead, please click on the Omega symbol button on the submission form toolbar for a full listing of common scientific symbols.  
  • Spaces DO count toward the character limits specified for each abstract type. 
  • DO NOT use all capital letters.
  • DO NOT include institution names or other identifying information in abstracts. A masked review process is used during grading and selection. 
  • DO NOT use trade names when referring to therapeutic options (use generic names only). 
  • Non-members should sign in to their ASRS profile to submit a poster abstract. First time users must create an ASRS account.

Technical Requirements

  • Features of the Abstract Submission System are compatible with all modern browsers including Chrome (preferred), Firefox, Safari 6+, and Microsoft Edge.  Please ensure your internet browser is the latest version and that all updates have been made. 
  • JavaScript and cookies must be enabled in your browser settings.

How to use the online Abstract Submission System

  • The online Abstract Submission System allows you to create, edit, and submit abstracts over multiple sessions. Your abstracts may be accessed from your user profile at any time.
  • It is recommended that you create a pre-written text document for pasting content into the submission fields; however, it is not required for entry.
  • As you enter your abstract, you will be able to step through the process with the option to skip for now any content you are not yet ready to enter.
  • At any point in the submission process you may choose to "save and return".  This records your work and allows you to return later to make changes or additions and complete your submission.
  • An overview page for each abstract tracks your progress and the review page will alert you to any outstanding items required for submission.

  • Once you are completely satisfied with your abstract and have met all requirements for entry, you can submit your abstract by clicking the "submit now for review" button on the review page. Edits are not allowed after the abstract deadline has passed. 

  • You must press "submit now for review" after you have completed your abstract and/or edits, otherwise your submission will not be evaluated by the Program Committee. You will receive a confirmation email when your abstract has been successfully submitted. 

Category Requirements

Scientific Papers and Scientific Posters 

(2700 characters total, including spaces)

Structured abstracts should include:

  • One-sentence Objective: 

    The question that the study answers or the hypothesis that it tests.

  • Title: 
    The title should appropriately describe the essence of the study. Capitalize major words within the title.
  • Purpose: 

    The reason the study was performed (i.e., why the reader should care about the answer to the question being asked or the hypothesis being tested).

  • Methods: 
    Describe the study design indicating whether data collection was retrospective or prospective, randomized or non-randomized, masked or non-masked, consecutive or non-consecutive series, etc. Identify number of eyes/patients, inclusion and exclusion criteria, intervention/procedures, and measurements.
  • Results: 

    Describe outcome measurements with statistical significance, if appropriate.

  • Conclusion: 
    Report conclusion along with its clinical pertinence and value.
  • Graphics: 2 graphics max
    Graphics may be included with your abstract (images, tables, etc.). Captions: 75 characters maximum. 

Papers on Demand 

(2700 characters total, including spaces)

  • Format: mp4
    Your completed presentation must be received in MP4 format by June 12, 2023. Alternative formats will not be accepted.
  • Length: 8 minutes max

  • Screen Recording Tools
    Tools will be provided upon invitation. 

Medical and Surgical Case Conference

Submission should include:

  • Classification: Choose Medical or Surgical Case 
  • Case history: 100 words max
    Briefly summarize the case to be presented. 
  • Surgical Video (REQUIRED): 90 seconds max; no embedded identifiers, mp4 files preferred
  • Slides: PowerPoint slides—ASRS template required.

Film Festival

(500 characters total, including spaces)

Structured abstract should include:

  • Title
  • Synopsis
  • Time: up to 7 minutes maximum
  • Video and still image: due May 15, 2023. You will receive upload instructions upon acceptance of your invitation. Winners' images will be used in post-meeting publications. Please submit a compelling image that is representative of your film; avoid using title slides. 
  • If your video DOES NOT include narration, please notify joshua.friedman@asrs.org so that we know it is not a technical issue.

2D Format: Online digital submission ONLY

  • MP4 format
  • H.264 video codec
  • AAC audio codec

2D Resolution

  • Maximum: 1080p (1920x1080)
  • Standard: 720p (1280x720)
  • Minimum: 480p (854x480)

2D suggested video bitrates

  • 1080p: 5 mbps
  • 720p: 3 mbps
  • 480p: 1.5 mpbs

2D suggested audio bitrate: 384 kbps

Please note that 3D videos will NOT be accepted this year. 

All films must be narrated in English. 

Notifications and deadlines

January 3, 2023

  • Last day to apply for membership (all references and documentation must be received on or before this date)

February 2, 2023

  • Abstract deadline for papers/papers on demand, posters, cases, and films

March 27, 2023

  • Notifications sent out for papers/papers on demand, posters, and films

April 3, 2023

  • Notifications sent out for cases

April 10, 2023

  • Deadline to accept invitations to present papers, papers on demand, posters, cases, and films

May 12, 2023

  • Last date to become a member to register for the Annual Meeting

May 15, 2023

  • Completed Film Festival video uploads 

June 12, 2023

  • Completed papers-on-demand and cases-on-demand

June 19, 2023

  • Completed E-poster uploads

Questions?

Stacy Kiff
Vice President of Education
(312) 477-8863
stacy.kiff@asrs.org