Instructions and Requirements

How to Submit an Abstract for the ASRS Annual Meeting

Thank you for your interest in submitting an abstract for the 39th ASRS Annual Meeting. Please read the following sections carefully to ensure your abstract is submitted correctly.


General Requirements

Authors/Presenters

  • Submission of an abstract constitutes a commitment by the first author to present if selected. This rule applies to presenters in the abstract categories: Paper, Paper on Demand, and Film. For Poster presentations, the lead author (or a co-author) must register for the meeting and attend the poster reception on Saturday night. 
  • No substitute presenters are allowed for Papers, Paper on Demands, and/or Films. If the first author cannot attend the meeting, the presentation must be withdrawn.
  • Abstracts should be written and submitted by the author. Abstracts written by industry personnel on behalf of a doctor are not allowed. 
  • Never use branded slides. PowerPoint slides should not indicate or identify by name or logo any commercial company. 
  • All presenters are required to register for the Annual Meeting and pay all applicable fees.
  • There is no limit to the number of abstracts on which an ASRS member may be named as co-author.
  • All presenters, co-presenters, authors, and co-authors submitting an abstract to the ASRS for the Annual Meeting must complete and electronically sign a financial disclosure form.
  • Annual Meeting presenters retain copyright of their own materials for use elsewhere.
  • Employees of commercial interests are not eligible to serve as lead authors or present an abstract for the ASRS Annual Meeting. Questions about this ACCME requirement? Contact Stacy Kiff at 312-477-8863 or stacy.kiff@asrs.org.

Abstract Content

As an important contributor to our accredited education, we would like to enlist your help to ensure that educational content is fair and balanced, and that any clinical content presented supports safe, effective patient care. This includes the expectations that:

  • All recommendations for patient care in accredited continuing education must be based on current science, evidence, and clinical reasoning, while giving a fair and balanced view of diagnostic and therapeutic options.
  • All scientific research referred to, reported, or used in accredited education in support or justification of a patient care recommendation must conform to the generally accepted standards of experimental design, data collection, analysis, and interpretation.
  • Although accredited continuing education is an appropriate place to discuss, debate, and explore new and evolving topics, these areas need to be clearly identified as such within the program and individual presentations. It is the responsibility of accredited providers to facilitate engagement with these topics without advocating for, or promoting, practices that are not, or not yet, adequately based on current science, evidence, and clinical reasoning.
  • Content cannot be included in accredited education if it advocates for unscientific approaches to diagnosis or therapy, or if the education promotes recommendations, treatment, or manners of practicing healthcare that are determined to have risks or dangers that outweigh the benefits or are known to be ineffective in the treatment of patients.
  • You are required to disclose whether or not data from human research is presented, including institutional review board (IRB) status. This information will be published in the abstracts provided to all attendees. ASRS is pleased to announce a new review service for our members who wish to submit abstracts of their scholarly activities involving human interactions.

Submission Details

  • Abstracts must be submitted in English. The official language of the scientific sessions is English.
  • DO NOT copy and paste scientific symbols as they will not transfer correctly. Instead, please click on the Omega symbol button on the submission form toolbar for a full listing of common scientific symbols.  
  • Spaces DO count toward the character limits specified for each abstract type. 
  • DO NOT use all capital letters.
  • DO NOT include institution names or other identifying information in abstracts. A masked review process is used during grading and selection. 
  • DO NOT use trade names when referring to therapeutic options (use generic names only). 
  • Non-members should sign in to their ASRS profile to submit a poster abstract. First time users must create an ASRS account.

Technical Requirements

  • Features of the Abstract Submission System are compatible with all modern browsers including Chrome (preferred), Firefox, Safari 6+, and Microsoft Edge.  Please ensure your internet browser is the latest version and that all updates have been made. 
  • JavaScript and cookies must be enabled in your browser settings.

How to use the online Abstract Submission System

  • The online Abstract Submission System allows you to create, edit, and submit abstracts over multiple sessions. Your abstracts may be accessed from your user profile at any time.
  • It is recommended that you create a pre-written text document for pasting content into the submission fields; however, it is not required for entry.
  • As you enter your abstract, you will be able to step through the process with the option to skip for now any content you are not yet ready to enter.
  • At any point in the submission process you may choose to "Save and finish later".  This records your work and allows you to return later to make changes or additions and complete your submission.
  • An overview page for each abstract tracks your progress and the review page will alert you to any outstanding items required for submission.
  • Once you are completely satisfied with your abstract and have met all requirements for entry, you can submit your abstract by clicking the "Submit abstract" button on the review page. Edits are not allowed after the abstract deadline has passed. 

  • You must press "Submit abstract" after you have completed your abstract and/or edits, otherwise your submission will not be evaluated by the Program Committee. You will receive a confirmation email when your abstract has been successfully submitted. 


Category Requirements


Scientific Papers and Scientific Posters 

Structured abstracts should include:

  • One-sentence Objective: 200 characters max

    The question that the study answers or the hypothesis that it tests.

  • Title: 150 characters max
    The title should appropriately describe the essence of the study. Capitalize major words within the title.
  • Purpose: 400 characters max

    The reason the study was performed (i.e., why the reader should care about the answer to the question being asked or the hypothesis being tested).

  • Methods: 700 characters max
    Describe the study design indicating whether data collection was retrospective or prospective, randomized or non-randomized, masked or non-masked, consecutive or non-consecutive series, etc. Identify number of eyes/patients, inclusion and exclusion criteria, intervention/procedures, and measurements.
  • Results: 1000 characters max

    Describe outcome measurements with statistical significance, if appropriate.

  • Conclusion: 400 characters max
    Report conclusion along with its clinical pertinence and value.
  • Graphics: 2 graphics max
    Graphics may be included with your abstract (images, tables, etc.). Graphics do not count toward the abstract’s total character count. A caption with a maximum of 400 characters may be included with each graphic.

Papers on Demand

  • Format: mp4
    Your completed presentation must be received in MP4 format by August 23, 2021Alternative formats will not be accepted.
  • Length: 8 minutes max
  • Screen Recording Tools
    Tools will be provided upon invitation. 


Film Festival

Structured abstract should include:

  • Title: 150 characters max
  • Synopsis: 500 characters max
  • Time: up to 7 minutes—indicate running time in minutes and seconds
  • Still image: required by July 30, 2021 in order to complete your submission. Winners' images will be used in post-meeting publications. Please submit a compelling image that is representative of your film; avoid using title slides. 
  • If your video DOES NOT include narration, please notify chayal.patel@asrs.org so that we know it is not a technical issue.

2D Format: Online digital submission ONLY

  • MP4 format
  • H.264 video codec
  • AAC audio codec

2D Resolution

  • Maximum: 1080p (1920x1080)
  • Standard: 720p (1280x720)
  • Minimum: 480p (854x480)

2D suggested video bitrates

  • 1080p: 5 mbps
  • 720p: 3 mbps
  • 480p: 1.5 mpbs

2D suggested audio bitrate: 384 kbps

Please note that 3D videos will NOT be accepted this year. 

Notifications and deadlines

March 5, 2021

  • Last day to apply for membership (all references and documentation must be received on or before this date)

March 29, 2021

  • Abstract deadline for papers/papers on demand, posters, and films

June 21, 2021

  • Notifications sent out for papers/papers on demand, posters, and films

June 28, 2021

  • Deadline to accept invitations to present papers, papers on demand, posters, and films

July 30, 2021

  • Completed Film Festival video uploads 

August 23, 2021

  • Completed papers-on-demand

August 30, 2021

  • Completed E-poster uploads

September 10, 2021

  • Last date to become a member to register for the Annual Meeting

 

Questions?

Stacy Kiff
Vice President of Education
(312) 477-8863
stacy.kiff@asrs.org

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