ASRS 43rd Annual Scientific Meeting Media Policies and Registration Form
Thank you for your interest in the American Society of Retina Specialists Annual Scientific Meeting, July 30-August 2, 2025 in Long Beach, California. Please review the policies and guidelines governing coverage of the meeting and complete the media registration form to request media credentials.
Please note that by submitting a media registration form to request credentials, you attest your understanding and agreement with the policies governing coverage of the meeting. Policy infractions may result in removal of credentials and/or denial of credentials for future meetings.
Media Policies
Abstracts/Presentations/On-Demand Content Availability
Reporters credentialed by ASRS to cover the 43rd Annual Meeting will receive a link to access the Annual Meeting mobile site containing meeting abstracts, posters, on-demand papers, and other event-related information approximately one week before the meeting.
Embargo Policy
The media, as well as companies and institutions issuing news stories and releases are required to abide by the following embargo policy governing the ASRS 43rd Annual Meeting.
- Embargoes on abstracts will lift at the conclusion of the corresponding live meeting presentations. Consult the meeting program for times.
- The embargo for scientific posters and on-demand content will be lifted at 5:00 PM (PT) on August 2, 2025.
In addition to our general embargo policy, ASRS complies with the following SEC Fair Disclosure Requirements in warranted cases.
SEC Fair Disclosure Requirements
In certain cases, a determination may be made that in order to fulfill the requirements of the U.S. Securities and Exchange Commission (SEC) or a corresponding regulatory organization in any country where that company's stock is traded, a publicly traded company, before the public release date, must disclose data or information from confidential abstracts. This is generally deemed necessary when it is considered probable that a reasonable investor in the company would regard such data or information as constituting a significant change to the totality of information provided to the investor.
Please contact Stacy Kiff if SEC requirements apply to your abstract submission so that ASRS can coordinate release of the abstract with the required press release.
Gathering and Use of Information
No portion of the scientific program may be photographed, audiotaped or videotaped. Additionally, permission must be granted by exhibitors before a photo or video is taken of exhibit displays.
Information gathered must be for editorial use in conjunction with a meeting-related news story. Media representatives must agree that information gathered at the ASRS Annual Meeting will not be used to develop any continuing medical education (CME) materials or programming. Media representatives will not be granted continuing education credit for educational sessions they attend.
The social media hashtag associated with the meeting is comprised of the Society’s acronym and the meeting year. Please use #ASRS2025 to tag us in your posts.
Preferences and Trends (PAT) and Global Trends Survey Information Policy
The 2025 PAT Survey is provided solely for the educational interest of the ASRS membership. The data reported represent the opinions and preferences of the survey respondents alone and do not necessarily represent any official position of the ASRS. All responses and data analysis are the sole property of the ASRS (copyright 2025 American Society of Retina Specialists, all rights reserved). Publication and/or use of the data are not permitted without prior written approval (email susan.raef@asrs.org to request permission).
No photos or video recordings are permitted of the ASRS Preferences and Trends (PAT) or Global Trends Survey posters or slides.
Important Media Guideline FAQs
Which journalists may attend?
Working journalists from recognized media outlets are invited to register for media credentials to attend the Annual Scientific Meeting. These types of media outlets include:
- Ophthalmic or other health care news publications
- General circulation newspapers, magazines, newsletters
- News services and syndicates
- Broadcast news media
- Electronic news media
Will ASRS distribute my contact information to exhibitors and PR representatives?
The ASRS will only share contact information if a reporter gives permission by checking the box on the media registration form.
What media credentials are required?
- Media representatives must present a business card or some other acceptable form of identification listing their editorial title. ASRS media credentials are granted only to working media who will themselves be generating coverage of the meeting for publication. Job titles considered not acceptable include, but are not limited to, principal, sales, marketing, advertising, special projects and publisher (unless generating news stories).
- Freelance reporters are required to present a letter of assignment on letterhead from the editorial department of the corresponding recognized media outlet.
Who is not permitted to obtain media credentials?
ASRS media credentials are granted to working media who will themselves be generating coverage of the ASRS meeting for publication. Job titles considered not acceptable include, but are not limited to, principal, sales, marketing, advertising, special projects and publisher (unless generating news stories). Employees or representatives from consulting, public relations, advertising, or marketing firms are not allowed to obtain media credentials for the Annual Scientific Meeting.
How can journalists register in advance?
Fill out this Media Registration Form, including uploading your business card and/or letter of assignment. Please contact Lydia Steck or Sara Conley if you have any questions.
ASRS policy limits the number of complimentary media badges to 2 per media publication or outlet. ASRS reserves the right to refuse or request return of media badges for any reason.
Which meeting events are not open to the media?
- ASRS Business Meeting
- Meeting social events
Does ASRS endorse products or services?
ASRS does not endorse any products or services.