Abstract Submission Guide

Submission Guidelines

• Submission of an abstract constitutes a commitment by the first author to present if selected.  This rule applies to paper, poster, paper on demand, course, and film presenters. 
• All presenters are required to register for the ASRS 31^st Annual Meeting and pay all applicable fees.
• No substitute presenters will be allowed. If the first author cannot attend the meeting, the paper or poster will not be presented.
• A financial disclosure must be completed and electronically signed by all presenters, co-presenters, authors, and co-authors submitting an abstract to the ASRS 31^st Annual Meeting.
• Abstracts must be submitted in English. The official language of the scientific sessions is English.
• There is no limit to the number of abstracts on which an ASRS member may be named as co-author.
• DO NOT use all capital letters.
• DO NOT include institution names.  DO NOT use trade names when referring to therapeutic options (use generic names). 

• Note: Non-members should click "Create Your Account" to submit a poster abstract. 

• Features of the Abstract Submission System are available in all modern browsers including Google Chrome, Mozilla Firefox, Apple Safari 6+, and Internet Explorer 8+.  Note: JavaScript and cookies must be enabled in your browser settings and your system should be using the latest Flash Player version.

How to use the online Abstract Submission System

• The online Abstract Submission System allows you to create, edit, and submit abstracts over multiple sessions.  Your abstracts may be accessed from your user profile at any time.
• It is recommended that you create a pre-written text document for pasting content into the submission fields; however, it is not required for entry.
• As you enter your abstract, you will be able to step through the process with the option to skip for now any content you are not yet ready to enter.
• At any point in the submission process you may choose to Save and finish later.  This records your work and allows you to return later to make changes or additions and complete your submission.
• An overview page for each abstract tracks your progress and the review page will alert you to any outstanding items required for submission.

• Once you are completely satisfied with your abstract and have met all requirements for entry, you can submit your abstract by clicking the Submit abstract button on the review page.

• Please click on the Omega symbol for a full listing of common scientific symbols. Please DO NOT copy and paste scientific symbols as they will not transfer correctly. 

• You must press Submit abstract when you have completed your abstract or your submission will not be evaluated by the Program Committee. Note: You will receive a confirmation email when your abstract has been successfully submitted. 

Detailed submission requirements

Scientific Papers and Scientific Posters 

Structured abstracts should include:

• One-sentence objective: 200 characters max
  What will the attendees gain that can be observed or measured?
• Title: 150 characters max
   Is the title descriptive of the abstract?

• Purpose: 400 characters max
  What is the question that the study answers, or the hypothesis that it tests?

• Methods: 700 characters max
  What is the study design? Indicate randomization, masking, and whether data collection was retrospective or prospective. Identify the patients, including selection and exclusion criteria, and numbers. Indicate intervention, procedures and measurement.

• Results: 1000 characters max
  What are the outcomes and measurements? Include their statistical significance, if appropriate.

• Conclusion: 400 characters max
  What are the conclusions? Describe the clinical pertinence and value.

• Graphics
  Up to 2 graphics may be included with your abstract (images, tables, etc.). Graphics do not count toward the abstract’s total character count. A caption with a maximum of 400 characters may be included with each graphic.

Instructional Courses

Structured abstract should include:

• Title: 150 characters max
  Is the title descriptive of the course?

• Short synopsis: 400 characters max
   How would you summarize the course?

• Educational Objectives: 400 characters max
   What will the attendee gain from the course that can be observed or measured?

Retina Case Conference & Surgical Case Conference

Cases should be submitted as "unknowns".

Submission should include:

• Case history: 
  100 words max
  Briefly summarize the case to be presented. 
  Choose medical or surgical case.

Film Festival Entries

Structured abstract should include:

• Title: 150 characters max
• Synopsis: 500 characters max
• Time: up to 7 minutes—running time in minutes and seconds

Guidelines for film submission:

Format: Online digital submission ONLY
MP4 format
H.264 video codec
AAC audio codec

Submission deadlines

March 19, 2013

• Retina Case Conference
• Scientific Paper
• Scientific Paper or Poster
• Scientific Poster
• Scientific Paper on Demand
• Instructional Course
• Film Festival

June 3, 2013

• Completed Film Festival videos

August 1, 2013

• Completed Paper on Demand videos
• Completed E-poster upload